April 2, 2018 RE: • Call for Candidates Dear Village Grande at English Mill Homeowners: On June 30, 2018, the elected HOA Board Trustees terms of Jeannie Eckard,Jim Lichtenwalner and :Sam Salierno will expire. A "ballot by mail" election will be held to fill thesethrepositinsfotwoyear term beginning on: July 1, 2018 and expiring on June 30, 2020 This "Call for Candidates" letter is mailed to each horneowner, Those interestéd:in running for the Board- must respond to the Community Manager in writing declaring theircandidaybyiPM o&Friday, April 27 2018. 1 In compliance with VGEM Governingocuments, membership rn good standing and ownership of a Home shall be the qualification for nomination, appointment, election or service as a Trustee, and for continued service on the Board It is preferred, although not reQuired that Candidates be year-rOund residents, resided . in VGEM for one year and, have a record of volunteer servietthisCOm.rnunity.:: The letter declaring their intent to run should also attest to then being a member in good standing and a homeowner in VGEM HOA Candidates must also submit a biographical profile that addresses the following: • Personal qualifications and expéiéhée in either busines;or as a volunteer that wouldcoiitribute to the success of the Board of Trustees and VGEM Homeowners Association • Describe their current and past participatin and service to V13EM • Explain why they Otto serve as a member of the VGEM HOA Board of Trustees The biographical profile should be specifically composed to reflect the candidate's qualifications and interest in' becoming a VGEM HOA Trustee Resumes and/or Curriculum Vitae may not be substituted for the biographical profile ; Residents. whose experience prid. background could contribute to the success of the Board of Trustees and our Community are strongly encouraged to run If this applies toyou, please consider becoming a candidate or encourage a qualified neighbor. The all for Candidates process will close at 1 PM on Friday, April 27, 2018 The candidates will be announced to the Community that afternoon by phone blast and email Within a week, there will be a second ou mailing/distribution tb each home containihgthe cirididates'•biógraphical profiles along with information regarding the "Meet the Candidates' Night" If it is an uncontested election, "Meet the Candidates will follow the monthly HOA Board Meeting on May 8, 2018. In a contested election, the "Meet the Candidates Night" will be held as a separate event on Thursday, May 17, 2018 from 6:30 to 8:30 PM in the Grande Room. As in the past, voting will be a "Ballot by Mail" election. You will receive full instruction on voting When the ballots are mailed out to each home on or about May 17, 2018. We have included a Timelirie for the 2018 Annual Trustees Election that is subject to change. Lastly, only homeowners in good standing, current with their association fees are eligible to vote for candidates. ONLY ONE (1) BALLOT PER HOUSEHOLD and vote for a maximum of three candidates. Respectfully submitted, VGEM Election Committee Co-Chairpersons: Dennis Musser & Tom Santucci Members: Brenda Fishman, Barbara Groff, and Annette Scaricdmazza. Timeline o2O$ HOA Trustees..Eetioñ1...' April 2,2018 — Monday -"'Call for Candidates Letter" mailed tb 'all homes April 27, 2018 —Friday at 1 PM - Call for Candidates Closes —The Community Managerwill arinoü'ice'the . ............... candidates to the Community. by phone blast and email. ' ' ........' . '. .. .. By May 4, 2018 - Friday - •':. .. ........... A Second Mailing will be sent to all hmes containing: o o Candidates' Biographical Profile .. . . ... . . o . Information on "Meet the Candidates Night" . ........... ........ .. . .: '.. Uncontested Election: . .,. . .. "Meet the Candidates Night" on ;. TUesday, 8, 2018 fol lowing: the mónthlyHOA BOard Meeting" .. .'..' May 'i contested Election: •.... May 17, 2018.—Thursday Meet the Candidates Night - 60 to:8:0pM..............: " . • May 15 or 16,2018—Third mailing - Ballots and voting instrüttions mailed tà alIhornes eligibl toióte4 • June 12, 2018 - 4 Tuesday at PM - Election Closes. No ballots .*ilFbè accepted after this deadline.' . . . . .. "V.... .'. •' • June 12,2018—Tuesday . • o 5:30 PM - Count votes - Election Committee meeting in Board IOom with two duly sworn in Election Judges and DiLucia representatives totally votes and conveyres,ults.'to the ElectiOn Committee's' Board Liaison. .' a 6:30 PM— HOA Board Meeting -The Board President an.rid'untès the:èlection results: Subject to Change