Services: The service and equipment associated with the service Start: Year the equipment was purchased. Status: Okay, failing, abandoned, etc Value: Value to the residents that use the service. Use: Approximate peak number of residents that use the service. Rate: Days out of the year 365, 52, 12, seasonal = 100 Services Start Status VTR Use Rate Comment TV Grande Ball Room 2018 New High 140 12 TV Exercise Room 2004 Okay High 50 365 TV Conference Room 2004 Failing Low 8 12 TV Game Rooms None Med 50 365 PA System Grande Ball Room 2004 Okay Med 140 52 Speakers Grande Ball Room 2004 Okay Med 140 52 Need to be properly installed Clubhouse Radio 2004 Okay Med 100 365 Unable to access when office closed Clubhouse Satellite Radio None Portable Blue Ray Players None Exercise Equipment 2004 Okay Med 50 365 Need to review Leisure World Irvine study on aging Community Data On Aging None Privacy Participate in aging studies? Protect our data. Heater Air Cond Smart Thermostats None None - - Smart lights on/off None None - - Pool tables 2004 Okay High 100 365 Ensure proper maintenance Game Rooms 2004 Okay High 100 365 Replace games periodically Hobby Rooms 2004 Okay High 100 365 Replace equipment periodically Indoor Pool 2004 Okay Med 100 100 Pumps and monitoring equipment Outdoor Pool 2004 Okay High 100 100 Pumps and monitoring equipment Bocce 2004 Okay High 100 100 Tennis Pickle Ball 2004 Okay High 100 100 WIFI Pool Area None Low Need to confirm with community survey WIFI Grande Ball Room None Low Need to confirm with community survey WIFI Club Rooms None Low Need to confirm with community survey Public Computer 1 None Low Need to confirm with community survey Public Printer 1 None Low Need to confirm with community survey Public Tablet Computer 1 None Low Need to confirm with community survey Physical Library 2004 Med 50 365 Services Start Status VTR Use Rate Comment Ebook Readers None Low 50 Office Computer 2004 None - - Unable to access when office closed Office Printer 2004 None Unable to access when office closed Office Copier 2004 Med 50 52 Unable to access when office closed Office FAX 2004 Low 10 12 Unable to access when office closed Office Records Local Electronic Archive None None - - Office Records Offsite Electronic None None - - Need disaster recovery approach Archive Office Records Local Physical Archive 2004 None - - Office Records Offsite Physical Archive None None - - Need disaster recovery approach Public Access All In One Printer None None - - Can this replace expensive office copier? HOA Clubhouse Bulletin Board 2004 Aged High 800 New cork board? Residents Clubhouse Bulletin Board 2004 Aged High 400 New cork board? Community News Letter 2004 Sporadic High 800 Some is electronic some is paper Community Flyers 2004 Okay High 800 Email Event Notifications 2015 Check High 800 Is Email tracking enabled? Do we care? External clubs flyers, payments, returns 2004 Broken High 100 Cynthia does not support, this is problematic when collecting money and returning money, big issue. Community Website None High 600 365 Need to confirm with community survey Resident VGEM email addresses None Low Community Social Media Presence None Unknown Low Do we need to monitor? Wired Fire Alarm 2004 Okay None - - Wireless Fire Alarm None None - - Wired Intrusion Alarm 2015 Okay None - - Wireless Intrusion Alarm None None - - Community Street Cameras 1-4 None None - - To help after crime events TV Instructions 2018 Review High 140 52 Not found during New Year’s party, typical DVD Player Instructions 2018 Review High 140 52 Not found during New Year’s party, typical Cable Box Use Instructions 2018 Review High 140 52 Not found during New Year’s party, typical Smart TV Functions Instructions 2018 Review High 140 52 New TV feature PA System Mic Instructions 2018 Review High 140 52 The approach should not be to deny access but to instead make it idiot proof. Not found during New Year’s party Services Start Status VTR Use Rate Comment PA System TV Instructions 2018 Review High 140 52 The approach should not be to deny access but to instead make it idiot proof. Not found during New Year’s party PA System External Device Instructions 2018 Review High 140 52 The approach should not be to deny access but to instead make it idiot proof. Not found during New Year’s party Heater Air Conditioner Setting 2018 Review High 140 52 It appears that most residents always wait for Instructions someone to rescue them from the cold or heat. They don’t feel empowered. Clubhouse Radio Instructions None Low 50 365 Clubhouse Radio 24 access None Low 50 365 Community Technology Classes None Low 10 12 The idea is to facilitate anyone that wants to offer a class: smart phone tricks, tablet computer, social media, PC, email, website maintenance. We normally think Grande Ball room but Conference Room or other more cozy rooms might be better. This means a TV. Comcast TV 2004 Issue Med What did we pay for what are we getting Comcast Music None Issue Med Is this is part of our bundle Comcast TV On Demand None Comcast TV DVR None Comcast Internet 2004 Okay FIOS None Verizon Phone 1 Office 2004 Okay None - - Verizon Phone 2 Fax 2004 Okay None - - Verizon Phone 3 Pool 2004 Issue None - - Can this be shared Verizon Phone 4 Alarm 2004 Issue None - - Can this be shared Verizon Phone 5 Fire 2004 Issue None - - Can this be shared Verizon Phone 6 2004 Issue None - - Shut down? Verizon Phone 7 2004 Issue None - - Shut down? Conference room phone None None - - Use Phone 1 line Door Entry System 1 2004 Abandoned None - - Key and card entry Door Entry System 2 2016 Okay None - - Card entry, not sure what happens during power failure of system failure Tech team guiding principles To investigate and implement technologies that improve the quality of life for residents To not misuse technology where residents are engaged in useless activity, waste time, are harassed, intimidated or perceive loss of freedom or liberty when using HOA assets To review and ensure that existing technologies are working, useful, and sustainable To ensure that security related technologies are not applied except after extensive review and significant community involvement To periodically engage in community outreach where technology suggestions are requested via email