HOA Website Startup Package Policy and Governance www.cassbeth.com/vgem/mem/policy.html www.cassbeth.com/vgem/mem/website/index.html Domain Name Registration and Maintenance Account Needs charge card entry then it goes private with no view to anyone www.networksoultions.com Account Info: Village Grande at English Mill Inc. 1 Village Grande Road Egg Harbor Township, NJ, 08234 Annual account with automatic renewal set Primary Contact (change annually): Walter Sobkiw 609-788-8405 walt.sobkiw@vgem.org Secondary Contact: Cynthia Williams 609-788-8405 c.williams@dilucia.com Technical Contact: walt.sobkiw@vgem.org HOA Website Startup Package Web Hosting Company Account Needs charge card entry then it goes private with no view to anyone www.oneworldhosting.com Account Info: Village Grande At English Mill Inc 1 Village Grande Road Egg Harbor Township, NJ, 08234 Annual account with automatic renewal set Primary Contact (change annually): Walter Sobkiw 609-788-8405 walt.sobkiw@vgem.org Secondary Contact: Cynthia Williams 609-788-8405 c.williams@dilucia.com Technical Contact: walt.sobkiw@vgem.org HOA Website Startup Package Website Content, Access Levels, & Maintenance Access Levels: Public, Residents Web Team: Currently Walt, hopefully it will expand, strongly suggest board be given web team access after a short training session. Website maintenance includes: Setting up FTP access for people to upload content Setting up email for board, if Web Team expands then email accounts can expand Training for new Web Team members Web Page Status Access Web Page Updates Enter Here Page Existing Public Web Team Top Home Existing Residents Web Team About Us Existing Residents Web Team Board Existing Residents Web Team Search Our Site Existing Residents Web Team Bottom Policy Existing Residents Web Team Website Support Existing Residents Web Team Disclaimer Existing Residents Web Team Advertising Existing Residents Web Team Social Welcome email announcements Existing Residents Web Team Events Existing Residents Web Team Committees Existing Residents Web Team, Committees Clubs Existing Residents Web Team, Clubs Gazette Existing Residents Web Team, Gazette Community Home Projects Existing Residents Web Team, Residents? Leisure Activities Existing Residents Web Team Movies Existing Residents Web Team Towns Existing Residents Web Team Utilities Existing Residents Web Team Weather RADAR Existing Residents Web Team Philly Existing Residents Web Team HOA Website Startup Package Web Page Status Access Web Page Updates Ocean City Existing Residents Web Team Association Business Bylaws & Rules Existing Residents Web Team Meeting Minutes Existing Residents Web Team, Cynthia Operations & Forms Existing Residents Web Team Electronic Green Sheets Proposed Residents Web Team Budgets Existing Residents Web Team, Accounting Budgets Spreadsheet Existing Residents Web Team, Accounting HOA Happenings Existing Residents Web Team, Board Master Plan Existing Residents Web Team Dilucia Link Existing Residents Web Team Technology Proposed Residents Web Team, T3 Elections Proposed Residents Web Team, Elections Major Contracts Proposed Residents Web Team, Cynthia HOA Website Startup Package HOA Files Content and Access Setup by Technical Contact: walt.sobkiw@vgem.org Privileges given to: HOA Board and their designated representatives Files are transferred using FTP application such as filezilla. Files can only be access using FTP and then read on local computer. Issue: Technical contact has access to these files. Folders: Accounting Audits Reports Contracts Lawn Care Irrigation Management Company Pool Heating Air Conditioning Security Other Elections 2017 2018 Equipment Inventory Manuals including Pools, HVAC, and all electronics Warrantees Disposition Actions HOA Disclosure Packages (Documents Given to New Residents at Settlement) 2004 to 2018 Insurance 2004 to 2018 Legal HOA Website Startup Package Normal Business Lawsuit Disclosures Maintenance Records Pool Clubhouse Grounds Meeting Agendas and Minutes 2004 to 2018 Studies (e.g. T3) T3 Others Taxes Fed State Quality Issues Snow Removal Green Sheets Brown Sheets Other Resident Disclosures Residents Home Upgrade Requests Communications