Code of Ethics and Rules of Conduct for Board Members, Committee Members, and other 
                        Volunteers 
                            
       Whereas, the Board of Trustees (the “Board”) of the Village Grande at English Mill Homeowners 
       Association (the “Association”) has the power and the responsibility to make decisions for the 
       entire Association (the “Community”); and  
        
       Whereas, the Board of Trustees of the Association is responsible for appointing officers and 
       Committee Members; and  
        
       Whereas, the Board of Trustees of the Association is responsible for setting a standard and a 
       tone for behavior that is in the best interests of the entire community:  
        
       1. The Board of Trustees will use its best efforts at all times to make decisions that are 
       consistent with high principles, and to protect and enhance the safety and property value of the 
       Association Members and Residents.  
       2. No gifts or free services of any type worth more than $20.00 will be accepted by a Board 
       Member or Committee Member from any resident, contractor, or supplier.  
       3. The confidentiality of the personal lives of other Board Members, Committee Members, 
       Association Members, residents, and employees will be protected by the Board Members and 
       Committee Members.  
       4. Board Members, Committee Members, or other volunteers shall not interfere with 
       employees or independent contractors hired by the Association, and will communicate any 
       concerns or issues to the Management employees that are the only authorized liaisons with any 
       person or entity providing services to the Association.  
       5. Board Members, Committee Members or other volunteers shall refrain from disseminating 
       Association business throughout the community unless authorized to do so by the Board. 
       (Note: The intent of this statement is to preclude volunteers from making statements which 
       may be viewed as an official Association position based on the position held by the volunteer 
       and may lead to subsequent litigation. This is not intended to preclude volunteers from 
       expressing their opinions to others, just not in a decision-making role as an Association 
       volunteer.  
       6. No promise by an individual Board Member, Committee Member, or other volunteer of 
       anything not approved by the board as a whole can be made to any employee, independent 
       contractor, subcontractor, supplier, or Association Member during any negotiation or 
       discussion.  
       7. No drugs, alcohol, or substance abuse will be tolerated.  
        
        Procedure 113 
        Adopted: February 11, 2020 
        Page 2 
        8. Any Board Member, Committee Member, or other volunteer convicted of a felony may be 
        permanently removed from his of her position in accordance with  
        the procedures outlined in the Association By-Laws and, if removed, will not be allowed to 
        serve the Association again in any capacity at any time in the future.  
        9. Language and demeanor at Board Meetings will be considerate and professional. Personal 
        attacks against owners, residents, officers, trustees, or employees are not consistent with the 
        best interests of the community and are prohibited. It is understood that differences of opinion 
        will exist, but they should be expressed in clear and business-like fashion.  
        10. Proper parliamentary procedure (i.e. “Robert’s Rules”) will be followed at meetings so that 
        any dissenting positions can be stated clearly within the official records of the Association.  
        11. Board Members, Committee Members, or other volunteers will not knowingly misrepresent 
        any facts to anyone in the community regarding administration of Association business or to 
        benefit himself/herself in any way.  
        12. No Board Member, Committee Member, or other volunteer serving the community may use 
        his/her position to enhance his of her financial status through the use of certain contractors or 
        suppliers. Any potential conflict of interest must be disclosed to the other volunteers, especially 
        the Board of Trustees.  
        13. No Board Member, Committee Member or other volunteer serving the community may use 
        any association equipment not generally available to Association Members (e.g. the 
        maintenance vehicle, tools, etc.) without prior knowledge and consent of a majority of the 
        remaining Board Members.  
        14. Every Member of the Board of Trustees, Committee Members, and every other volunteer in 
        the community will agree to abide by this Code of Ethics and will sign the Code of Ethics 
        following his or her election or appointment to a volunteer position. Refusal to sign this Code of 
        Ethics by any existing or newly elected or appointed Board Member, Committee Member, or 
        other volunteer serving the community may result in their removal from position or denial of 
        position in accordance with the procedures outlined in the Association By-Laws.  
        15. Violations of this Code of Ethics will be brought to the Board of Trustees. Appropriate 
        remedial action will be taken to include removal from their position in accordance with the 
        procedures outlined in the Association’s By-Laws.  
         
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        Print Name  
         
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        Signature  
         
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        Address  
         
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        Date