Policy 11 - Code of Ethics and Rules of Conduct 
        
        
       Purpose 
       The Board of Trustees (BOT) of the Village Grande at English Mill Homeowners 
       Association (VGEM) has the power and the responsibility to make decisions for the 
       Association (“Community”) and to appoint Trustees, Officers, and Committees as well 
       as for setting a standard and tone for behavior that is in the best interest of the 
       Community.  
        
       Authority 
       As given in the Declaration of Governing Documents, By-Laws of VGEM, Article VI-XII. 
        
       Scope 
       This policy applies to Board Members, Finance Committee Members, and Committee 
       Chairpersons and may include Volunteers as deemed necessary by the Board of 
       Trustees. 
        
       Responsible Party 
       The Board of Trustees 
        
       Policy Statement 
        
        APPLICABLE INDIVISUALS, AS IDENTIFIED IN THIS POLICY’S SCOPE WILL   
        
         1.   Always serve the best interests of the community regardless of their personal 
          interests. 
        
         2.  Provide the best sound judgement to make the optimum business decisions for 
          the community, taking into consideration all available information, circumstances, 
          and resources.  
           
         3.  Act within their authority as defined by the law and the governing documents of 
          the community.  
           
         4.  provide opportunities for the community to comment on decisions facing the 
          HOA. 
           
        
                                                 
         5.  Perform their duties without bias for or against any community member or group 
          of members or non-owner residents. 
           
         6.  Disclose personal or professional relationships with any company or individual 
          who has or is seeking to have a business relationship with the association. 
           
         7.  Conduct open, fair, and well-publicized elections. 
           
         8.  The BOT will always speak with one voice, supporting all duly adopted Board 
          decisions; even if the speaker was in the minority regarding actions that may not 
          have obtained unanimous consent.  
           
         9.  Follow proper parliamentary procedure as published in Roberts Rules. 
           
         10. Agree to abide by this policy. Board members, Finance Committee members, 
          Committee Chairs, and any volunteers, when deemed necessary by the BOT, will 
          be required to sign a letter of agreement stating that they will adhere to this 
          policy.  
           
       APPLICABLE INDIVIDUALS AS IDENTIFIED IN THIS POLICY’S SCOPE WILL NOT 
        
         1.  Reveal confidential information provided by contractors or share information with 
           those bidding for association contracts unless authorized by the BOT. 
        
         2.  Make unauthorized promises to a contractor or bidder.  
           
         3.  Advocate or support any actions or activity that violates a law, regulatory 
           requirement, or governing documents.  
           
         4.  Use their positions or decision-making authority for personal gain or to seek 
           advantage over another owner or non-owner resident.  
           
         5.  Spend unauthorized association funds for their own personal use or benefit or 
           use any association equipment not generally available to the community 
           members without BOT approval. 
           
         6.  Accept any free gifts or services directly or indirectly from owners, contractors or 
           suppliers.  
           
         7.  Misrepresent known facts in any issue involving association business.  
        
                                                 
         8.  Divulge personal information about community owners, non-owner residents or 
           contracted staff that was obtained in the performance of Board or volunteer 
           duties. 
           
         9.  Make personal attacks on colleagues, community residents or contracted staff.  
           
         10. Harass, threaten, or attempt through any means to control or install fear in any 
           Board member, owner, non-owner resident, or contractor.  
           
         11. Reveal to any owner, non-owner resident or other third party the discussions, 
           decisions and comments made at any meeting of the Board properly closed or 
           held in Executive session. This also applies to all committee meetings where 
           confidential information is discussed and/or distributed. 
           
         12. Engage, in drug, alcohol or substance abuse.   
            
           
       REPORTING VIOLATION OF THIS POLICY: 
         Any perceived violations will be reported to the President of the BOT via the 
         Community Manager. However, if the Community Manager is perceived to be 
         involved, the violation will be made directly to the President.  
                                                          
        
        
        Revised July 28, 2024   and Adopted on ___8/20/2024____, at an open Board meeting where a 
       quorum of the Board was present and it will become effective immediately.  
        
        
       _______________________________________________ Date ____________ 
       President, Village Grande at English Mill Association  
        
       I, _______________________________________________have read and agree to abide by  
           Print Name 
       Policy 11, the Code of Ethics and Rules of Conduct as presented to me on  
        
       ________________________. 
       Date                                                                                  
        
        
       Signature: _________________________________ Position: _________________________