PROCEDURE 201 - PRACTICES FOR CONDUCTING OPEN SESSION MEETINGS OF 
                                                                           THE BOARD OF TRUSTEES  
                        I.         Purpose - The Board supports the use of uniform practices in the conduct of VGEM 
                                   Open Session Meetings. These practices will ensure that community residents are 
                                   informed in a proper and timely manner about the business operations of VGEM.  
                        II.        Authority - VGEM HOA Declaration of Covenants and Restrictions, Articles of 
                                   Incorporation of the Association, By-Laws, and Federal, State and local law. 
                        III.       Scope - The Board of Trustees (the “Board”) of the VGEM HOA is responsible for 
                                   convening an Open Session Meeting of the Board of Trustees to conduct the business of 
                                   the community. 
                        IV.        Responsible Party - Meeting Chairperson (normally the President). 
                        V.         Procedure 
                                   A.          Open Session Meetings of the Board of Trustees shall be called pursuant to the 
                                               By-Laws of the Association.   
                                   B.          All meetings will be conducted as deliberative assemblies in accordance with the 
                                               parliamentary procedures defined in Robert’s Rules of Order Newly Revised. 
                                               Board will have sole discretion to modify these procedures. 
                                   C.          The Association President or his/her designee shall chair all HOA Meetings. 
                                   D.          Residents will be given an opportunity to speak or comment on agenda items 
                                               after each item of business is presented by a member of the Board.  Residents 
                                               shall not speak until being recognized by the Chair and stating their name and 
                                               address.   
                                   E.          Those addressing the Board shall be permitted to speak without interruption 
                                               from anyone provided that these rules are followed: 
                                               1.         Comments are to be offered in a civilized manner and without profanity, 
                                                          personal attacks or shouting. 
                                               2.         Comments are to be relevant to the purpose of the meeting or issue at 
                                                          hand. 
                                                                                                                                                                               
                         
                  Procedure 201 – Practices for Conducting Board Meetings  
                  Adopted: June 11, 2019 
                  Page 2 
                                   3.       Each person shall be given a maximum of three minutes to speak or to 
                                            ask questions. Such time limits may be increased or decreased by the 
                                            president or his/her designee but shall be uniform for all persons 
                                            addressing the meeting. 
                                   4.       Each person may only speak once on any given agenda item. 
                                   5.       Yielding of time by a speaker to another individual is not permitted. 
                                   6.       Anyone disrupting the meeting, as determined by the president or 
                                            his/her designee, shall be asked to “come to order.” Anyone who does 
                                            not come to order shall be requested to immediately leave the meeting.   
                                   7.       Failure to comply with these rules may result in a fine and/or loss of 
                                            Clubhouse privileges in accordance with Article XII of the By-Laws of The 
                                            Village Grande at English Mill Homeowner Association, Inc. 
                  VI.      Definitions - Unless otherwise defined in this policy, initially capitalized or terms defined 
                           herein shall have the same meaning.  Use of the masculine gender shall be deemed to 
                           refer to the feminine gender and use of the singular shall be deemed to refer to the 
                           plural, and vice versa, whenever the context so requires.  
                  VII.     Deviations - The Board may deviate from the procedures set forth in this Policy if in its 
                           sole discretion such deviation is reasonable under the circumstances. 
                  VIII.    Amendments - This policy may be amended from time to time by the Board.