PROCEDURE 202 – USE OF THE MULTI-FUNCTION COPY MACHINE 
                                                                                                    
                        I.         Purpose  
                                   A.          This procedure describes the process for requesting use of the HOA’s multi-
                                               function copy machine, who may use it, and for what purpose.  
                        II.        Scope  
                                   A.          This procedure applies to all committees, clubs, and residents.  
                                    
                        III.       Roles and Duties 
                                   A.          Requestor – Coordinates request with Manager and operates the machine.  
                                   B.          Site Manager – Reviews requests.  
                                    
                        IV.        Procedure 
                                   A.          The multi-function copy machine is located in the reception area of the 
                                               Manager’s office in the Clubhouse for the convenience and operation of the 
                                               Association and its business.   
                                   B.          The machine shall only be used for HOA business or by HOA Committees and 
                                               Clubs.   
                                   C.          Copies should be kept to a minimum and be printed in black and white ink 
                                               whenever possible.  
                                   D.          Clubs are responsible to supply their own paper if other than plain white copy 
                                               paper is needed.    
                                   E.          The copying or printing needs of the Manager or Board of Trustees takes 
                                               precedence over all other’s needs.  
                                   F.          The machine is ONLY available during Manager’s office hours and requests must 
                                               be coordinated with the Manager’s schedule.  Use of the machine is prohibited 
                                               when the office is closed.  
                                   G.          Requestor should supply their own transmittal letter when faxing. 
                                   H.          Requestor should supply their own memory stick when scanning documents.  
                        Adopted:  August 13, 2015 
                        Revised: March 9, 2021