PROCEDURE 303 – Replenishing Common Clubhouse Consumables I. Purpose - This procedure describes the process to acquire HOA consumable supplies. II. Roles and Duties III. Social Committee – Identifies the need to replenish and purchase listed HOA supplies during the period September 15 and ending May 15. A. Poolside Grille Coordinator - Identifies need to replenish and purchase the supplies during the period beginning May 16 and ending September 14. B. Purchasing Agent or Site Manager – Identifies need to replenish and purchases supplies as indicated or directed by the Board of Trustees. IV. Procedure A. The following items contained in Table 1 are considered clubhouse consumables and are covered by this procedure. B. An inventory will be taken on each of these items monthly to determine if replenishment is required. Should an abnormal use of an item occur between inventories, the Site Manager should be notified, and the Site Manager will determine method of replenishment. C. Replenishment of these items will be funded as shown on Table 1. The order quantity are recommendations, however the person replenishing the item should use their discretion. D. Items not shown on Table 1 are not considered common consumables and the purchase thereof should be by the individual Committee, Club or Group requiring the item(s) or as directed and approved by the Board of Trustees. V. Definitions and Acronyms A. HOA – Village Grande at English Mill Homeowners Association Inc. B. Site Manager- The person responsible for the day-to-day administration of the HOA. Adopted: April 9, 2018 Revised: July 12, 2022 VI. Inquiries - Questions regarding this procedure should be directed to the Site Manager. Common Consumables - Table 1 Item Funding Notes Aluminum Foil 51041 Heavy Duty Batteries 51040 AAA, AA, C, D Coffee-regular/decaf ground Coffee-K Cups reg/decaf Tea-regular and decaf Creamer, Sugar, Sweetener Beverages: Coffee/Tea/Supplies 51041 Stirrers Beverage Cups - Cold 51041 16 oz clear Beverage Cups - Hot 51041 12 oz white Billiards 67040 Markers, chalk, felt cleaner 2 Sets of Balls Billiards 67040 Requires Board Approval Maintain Two Sets Bocce Balls 67040 Requires Board Approval Cleaning Agents 51040 Hand Sanitizer and Soap Multi-Use Cleaner and Bleach Soap Dish and Dishwasher Glass, Furniture & Carpet Disinfectant Spray Adopted: April 9, 2018 Revised: July 12, 2022 White Plastic Cutlery 51041 Knives, Forks, Spoons Disposable Gloves 51041 Large/Extra Large First Aid Kit 51040 Replenish As Necessary Mah Jonng Sets 67040 Maintain Three Sets Paper Products 51040 Bathroom Rolls/Tissues/Paper Towels White Chinet Plates, Bowls Paper Products 51041 Napkins White Net and Balls Only Pickleball 67040 Requires Board Approval Ping Pong Supplies 67040 Nets, Balls, Paddles Canasta, Pinocle, Poker Playing Cards 67040 12 Packs Each Per Year Poker Chips 67040 Maintain One Set Pool Noodles 67040 25 Salt/Pepper 51040 1 Set Tablecloths 51040 Round, Oblong White Plastic 20 Each Nets and Balls Tennis 67040 Requires Board Approval Trash Bags 51020 16 and 45 gallons Adopted: April 9, 2018 Revised: July 12, 2022