Village Grande at English Mill Homeowners Association 
                                                           
              PROCEDURE 110 - ADOPTION OF POLICIES, PROCEDURES, RULES, REGULATIONS 
                                                 OR GUIDELINES 
               
              EFFECTIVE DATE:     January 00, 2018 
                                                           
              1.1 Subject - The practice to be followed when adopting policies, procedures, rules, regulations 
                 or guidelines (“Policy” or “Policies”) regarding the operation of the Village Grande at English 
                 Mill Homeowners Association (“VEGM HOA”). 
                                                           
              1.2 Purpose - To adopt a standard procedure to be used in developing policies to facilitate the 
              efficient operation of the VGEM HOA. 
               
              1.3 Authority - The VGEM HOA Governing Documents, Bylaws, Articles of Incorporation and 
              Federal, State and local law. 
               
              1.4 Scope - The VGEM Board of Trustees (the “Board”) of the VGEM HOA may adopt policies to 
              facilitate the efficient operation of VGEM HOA, including the clarification of ambiguous 
              provisions in its documents, or as may be required by law. 
               
              1.5 Responsible Party - The Board of Trustees.  
               
              1.6 Definitions - Unless otherwise defined in this policy, initially capitalized or terms defined 
              herein shall have the same meaning. Use of the masculine gender shall be deemed to refer to 
              the feminine gender and use of the singular shall be deemed to refer to the plural, and vice versa, 
              whenever the context so requires. 
               
              1.7 Policy Statement - The Board supports the use of uniform practices in the creation and 
              adoption of all policies, procedures, rules, regulations and guidelines. This practice will ensure 
              that the residents of VGEM will be provided with efficient and effective leadership and 
              managerial organization. 
               
               
               
               
               
                      1.8 Procedure - The Board shall utilize the following practices when adopting any Policy. 
                                  
                                 Drafting Practices - The Board shall consider the following in drafting a policy: 
                       
                                 a.  The HOA governing documents, Federal, State and local law granting the Board the 
                                      authority to adopt such a policy; 
                                 b.  Need for such a policy based upon the scope and importance of the issue; 
                                 c.  The immediate and long-term impact of the policy; 
                                 d.  The Board will have sole discretion to determine if other committees, clubs and/or 
                                      individuals should have opportunity to recommend pertinent information to drafting 
                                      a policy; 
                                  
                                 Adoption Practices - Prior to the formal adoption of a policy, procedure, rule, regulation 
                                 or guideline, the Board will: 
                                  
                                 a.  Issue a copy of the document to all VGEM residents before the first formal 
                                      presentation of the document at an Open Session meeting of the Board of Trustees; 
                                 b.  Residents who attend the formal presentation of the document will have 
                                      opportunity to comment on the issue; 
                                 c.  The Board shall have sole discretion in determining if any resident comments shall 
                                      be incorporated into the final version of the policy; 
                                 d.  The Board will have sole discretion in determining when a policy is ready for final 
                                      approval and shall conduct a formal vote at an Open Session meeting of the Board of 
                                      Trustees; 
                                 e.  Upon formal approval of policies, procedures, rules, regulations or guidelines, a copy 
                                      will be placed in a book designated as a VGEM HOA Policy Manual; 
                                 f.   The Board may deviate from the practices set forth in this policy if in its sole 
                                      discretion such deviation is reasonable under the circumstances; 
                       
                      1.9 Amendments - This policy may be amended from time to time by the Board.