Village Grande at English Mill 
          PROCEDURE 126 – Recognition of Deceased Members 
                                                      of VGEM 
                                       Process/Procedure Owner:    Site Manager 
            1.1    Purpose 
                 This procedure describes what the VGEM HOA does to recognize recently deceased members of our 
                 community.   
            1.2    Roles and Duties 
                 Site Manager – The Site Manager is responsible to display a death notification in the Clubhouse and 
                 to request a volunteer to lower the community flag in accordance with this procedure.   
                 Volunteer – The HOA will seek a volunteer(s) to raise and lower the community flag as needed.   
                 Residents – Individual Residents should notify the Site Manager whenever a member of the VGEM 
                 community dies.   
            1.3    Procedure 
             
                All members of the VGEM community are requested to notify the Site Manager as soon as possible 
            regarding the death of any resident of the VGEM community or member of the VGEM HOA.              
                  If the Site Manager is notified of the death of a resident of the VGEM community or member of the 
               VGEM HOA within 7 days of the death, the Site Manager will review the individuals file for special 
               requests to be excluded from this procedure.    Except as provided in such special request, the Site 
               Manager shall: 
                  a.  Prepare a death notification similar to Exhibit 1 and display it in the Clubhouse, in a prominent 
                     location, as determined by the Site Manager. Also, the manager will remove the notification after 
                     approximately 5 days.    This notification may be combined with similar notifications if multiple 
                     members of the community die in a given period of time. 
                  b.  Contact the volunteer responsible for raising and lowering the flag, requesting the flag be 
                     lowered for a period of approximately 72 hours for Veteran deaths and 24 hours for all other 
                     deaths 
                  The Volunteer shall shall promptly lower the flag to half-mast when notified by the Site Manager 
               and return it to its normal position after the determined time. 
                  If any individual member of the VGEM community does not want the flag lowered to half mast 
               upon their death, they shall provide a written notice to the Site Manager.    This request shall state that 
               the individual not be recognized by lowering the flag and if desired it shall also request notice in the 
        Rev. 12-4-2013                                                                                         Page 1 
         
     
        clubhouse also be excluded. The Site Manager shall place this notice in the members file for future 
        reference. 
       
       
      1.4 Definitions and Acronyms 
          HOA – Village Grande at English Mill Homeowners Association Inc. 
          Site Manager- The person responsible for the day to day administration of the HOA and the person 
          who maintains the files. 
         VGEM – Village Grande at English Mill 
      1.5 Inquiries 
           Questions regarding this procedure should be directed to the Site Manager. 
    Rev. 12-4-2013                                      Page 2