Communications and Trouble Reports Electronic Form Submission

Village Grande at English Mill Homeowners Association

Home . About . Committees . Board . Resources

Communications and Trouble Reports Electronic Form Submission

Use this form to submit your problems, concerns, suggestions, etc.

You can check on the progress of your request at: View current Quality Report database (personal information is hidden).

General Info

Personal Information is not in public view

Name or enter Resident (Required)

Street Address or enter Resident (Required)

Phone

E-mail

The remaining entries will be visible in the public database

Select only one option. If needed, submit this form multiple times with the different options selected. We need a record of each event so that it can be tracked to closure.

mm/dd/yyyy

Request

First request Second request this is painful Last request I am really hurt

Brown Form Quality Defect

These are not to be refered to as complaint forms! These are Tree potential defect reporting forms.

Trees
Dead tree Sick tree No tree mulch Dangerous Tree Other NA

Green Form Quality Defect

These are not to be refered to as complaint forms! These are Landscaping and Irrigation potential defect reporting forms.

Landscaping
Dead grass Brown grass Weeds Crab Grass Grass bugs Mold fungus Other NA
Cutting
Grass clumps Wheel ruts Torn grass No weed whacking No edging Grass exceeds 2 inches Grass in beds Leaves in beds Other NA
Sprinklers
Broken sprinkler Need adjusting Hit house Water puddles Dry grass area Run too long Run too short Not running Other NA
Grounds
Erosion Grading Water Runoff Other NA
Damages
Siding Air conditioner Window Car Grass blown into garage Bed plants damaged Fertilizer killing bed plants Other NA

Location for Trees and Landscaping Issues

Location facing front of house (select all that apply)

Left back Back House Right back

Left House House Right House

Left front Front House Right front

Forest left of house Forest right of house Forest back of house
Other

Other Quality Suggestions and Defects

These are Other Quality Related potential suggestions and defect reporting forms.

Common Area
Clubhouse Outdoor Pool Indoor Pool Indoor Jacuzzi Sauna Exercise Area Forest Area Retention Pond Other NA
HOA Operations
Finance Meetings Communications Website Other NA

Other Submissions

These are Other potential suggestions and general contact reporting forms.

Suggestions
Event Community Clubhouse Pool HOA Website Other NA

General Contact
Board Committee Club Other NA
All private information must be submitted via email at: Board

Description and Comments - this is public viewable (see submission guidance below)

Verify you are human enter 08234

Clears all entries.

View current Quality Report database

Submission Guidance

When you submit this form, an email is automatically sent back to you acknowledging the form submission, an email is sent to the community manage and to a website committee member, and the information is placed into our public database.

All submissions of this form in the public database is available for viewing by anyone. It must not contain private information or words that may be embarrassing to you. Just state your needs clearly using simple language. All private information must be submitted via email. All emails are located at the link: Board.

If you are requesting a paper Form, then go to Operations Forms or visit the clubhouse.

Landscaping forms can be submitted using traditional paper forms or this online system. When landscaping paper forms are submitted, eventually they will be placed into this database and you can track the progress at: View current Quality Report database. The goals are for everyone to slow down the back and forth emails and to provide status on what is going on with the submissions, either paper or electronic. We all know that in the past there heve been issues, as the landscape committee is overwhelmed during the summer months, and the vendors are slow to respond.

This electronic system goes beyond the landscape Green and Brown forms - and includes whole new categories for residents to make suggestions that will improve the quality of our community.

If you make a mistake, don't worry, just submit another form and we will eventually make the corrections by deleting the bad submission. Don't be shy, make those suggestions, and lets see what happens...

Make sure to submit multiple forms for each different category of request. For example, don't mix a Green form submission with a Pool suggestion or problem.

This information is intended only for the Village Grande residents, and may contain information that is confidential or privileged. If you are not a Village Grande resident, you are hereby notified that any dissemination, distribution or copying of this information is strictly prohibited.